[{"data":1,"prerenderedAt":990},["ShallowReactive",2],{"blog-post-en-email-to-pdf":3,"surround-\u002Fen\u002Fblog\u002Femail-to-pdf":985},{"id":4,"title":5,"author":6,"body":7,"category":962,"date":963,"description":964,"extension":965,"h1":966,"image":967,"lastmod":963,"locales":968,"meta":970,"navigation":971,"path":972,"promo":973,"seo":977,"stem":978,"tags":979,"__hash__":984},"blog\u002Fen\u002Fblog\u002Femail-to-pdf.md","How to Save an Email as a PDF: Gmail, Outlook, and EML","MinoPDF Team",{"type":8,"value":9,"toc":922},"minimark",[10,27,38,41,78,83,88,120,142,154,157,161,182,190,194,197,201,208,212,251,263,267,290,293,297,324,328,345,349,353,378,390,393,397,403,424,428,438,441,445,451,457,460,464,514,527,531,544,547,557,561,567,573,587,593,602,605,615,619,673,677,794,797,801,805,811,815,821,825,828,832,840,844,847,851,857,861,873,877,883,887,890,894,897,901],[11,12,13,14,18,19,22,23,26],"p",{},"To save an email as a PDF, open the message, choose ",[15,16,17],"strong",{},"Print",", and select ",[15,20,21],{},"Save as PDF"," or ",[15,24,25],{},"Microsoft Print to PDF"," on Windows. Gmail, Outlook and Apple Mail use slightly different menu labels, so the exact clicks depend on where you read your mail.",[11,28,29,30,22,34,37],{},"If you already have an ",[31,32,33],"code",{},".eml",[31,35,36],{},".msg"," file, a dedicated converter is usually more convenient than opening the file in a mail client and printing it.",[11,39,40],{},"Pick your path before you start:",[42,43,44,51,66],"ul",{},[45,46,47,50],"li",{},[15,48,49],{},"The email is still open in Gmail, Outlook or Apple Mail"," → use the client's own print or export command. The steps are below.",[45,52,53,59,60,65],{},[15,54,55,56,58],{},"You already have an ",[31,57,33],{}," file"," → ",[61,62,64],"a",{"href":63},"\u002Ftools\u002Fconvert\u002Feml-to-pdf","convert the EML file to PDF",".",[45,67,68,73,74,65],{},[15,69,55,70,72],{},[31,71,36],{}," file from Outlook"," → use the ",[61,75,77],{"href":76},"\u002Ftools\u002Fconvert\u002Fmsg-to-pdf","MSG to PDF converter",[79,80,82],"h2",{"id":81},"save-a-gmail-email-as-a-pdf","Save a Gmail Email as a PDF",[84,85,87],"h3",{"id":86},"save-one-gmail-message","Save one Gmail message",[89,90,91,94,100,105,110,113],"ol",{},[45,92,93],{},"Open Gmail and open the message you want to keep.",[45,95,96,97,65],{},"Near the top-right of the message, click ",[15,98,99],{},"More",[45,101,102,103,65],{},"Choose ",[15,104,17],{},[45,106,107,108,65],{},"In the print dialog, set the destination to ",[15,109,21],{},[45,111,112],{},"Adjust pages, layout or margins if you need to.",[45,114,115,116,119],{},"Click ",[15,117,118],{},"Save",", then choose a folder and file name.",[121,122,123,124,123,133],"figure",{},"\n  ",[125,126],"img",{"src":127,"width":128,"height":129,"loading":130,"decoding":131,"alt":132},"\u002Fblog\u002Femail-to-pdf\u002Fgmail-more-print.webp",1280,652,"lazy","async","Gmail compose window with the More menu open and the Print command highlighted",[134,135,136,137,139,140,65],"figcaption",{},"Gmail: open the ",[15,138,99],{}," menu, then choose ",[15,141,17],{},[121,143,123,144,123,149],{},[125,145],{"src":146,"width":128,"height":147,"loading":130,"decoding":131,"alt":148},"\u002Fblog\u002Femail-to-pdf\u002Fgmail-save-as-pdf.webp",720,"Browser print dialog for a Gmail message with Save as PDF selected as the destination",[134,150,107,151,153],{},[15,152,21],{},", then click Save.",[11,155,156],{},"Google's own instructions separate printing a single message from printing a whole conversation, so it is worth knowing which one you are about to produce.",[84,158,160],{"id":159},"save-an-entire-gmail-conversation","Save an entire Gmail conversation",[89,162,163,166,172,177],{},[45,164,165],{},"Open the conversation.",[45,167,115,168,171],{},[15,169,170],{},"Print all"," near the top-right.",[45,173,102,174,176],{},[15,175,21],{}," in the print dialog.",[45,178,115,179,181],{},[15,180,118],{}," and pick where to store the file.",[11,183,184,186,187,189],{},[15,185,17],{}," covers the message you are looking at. ",[15,188,170],{}," covers every reply in the thread. On a long thread that difference matters: choosing the wrong one gives you a PDF that is either missing replies or far longer than you intended.",[84,191,193],{"id":192},"gmail-limitations","Gmail limitations",[11,195,196],{},"Gmail confidential mode can disable printing, copying, downloading and forwarding for the message text and its attachments. If printing is unavailable, first check whether the sender used confidential mode or whether the message is being opened in a restricted view — a blank or broken printout can also come from the browser, an extension or a print stylesheet.",[79,198,200],{"id":199},"save-an-outlook-email-as-a-pdf","Save an Outlook Email as a PDF",[11,202,203,204,207],{},"There is no single Outlook procedure. New Outlook, classic Outlook for Windows, Outlook on the web and Outlook for Mac place the command differently. In the Outlook versions covered by Microsoft's instructions, PDF is not generally available as a standard ",[15,205,206],{},"Save as"," file type; printing to a PDF destination is the usual workaround on Windows.",[84,209,211],{"id":210},"new-outlook-for-windows","New Outlook for Windows",[89,213,214,217,223,231,236,240,247],{},[45,215,216],{},"Open the message.",[45,218,219,220,65],{},"Select ",[15,221,222],{},"More actions",[45,224,102,225,227,228,230],{},[15,226,17],{},", then choose ",[15,229,17],{}," again if a second print screen appears.",[45,232,233,234,65],{},"In the printer list, select ",[15,235,25],{},[45,237,115,238,65],{},[15,239,17],{},[45,241,242,243,246],{},"In ",[15,244,245],{},"Save Print Output As",", choose a folder and enter a file name.",[45,248,115,249,65],{},[15,250,118],{},[121,252,123,253,123,257],{},[125,254],{"src":255,"width":128,"height":147,"loading":130,"decoding":131,"alt":256},"\u002Fblog\u002Femail-to-pdf\u002Foutlook-print-to-pdf.webp","Outlook for Windows print dialog with Microsoft Print to PDF selected in the printer list",[134,258,259,260,262],{},"Outlook for Windows: print the message and choose ",[15,261,25],{}," as the printer.",[84,264,266],{"id":265},"outlook-on-the-web","Outlook on the web",[89,268,269,271,275,279,287],{},[45,270,216],{},[45,272,219,273,65],{},[15,274,222],{},[45,276,102,277,65],{},[15,278,17],{},[45,280,281,282,22,284,286],{},"In the browser's print dialog, choose ",[15,283,21],{},[15,285,25],{},", depending on your operating system.",[45,288,289],{},"Save the file.",[11,291,292],{},"What you see here depends on your browser and operating system, so treat the destination name above as a description rather than a fixed label.",[84,294,296],{"id":295},"classic-outlook-for-windows","Classic Outlook for Windows",[89,298,299,301,306,310,315,319],{},[45,300,216],{},[45,302,219,303,65],{},[15,304,305],{},"File",[45,307,102,308,65],{},[15,309,17],{},[45,311,219,312,314],{},[15,313,25],{}," from the printer list.",[45,316,115,317,65],{},[15,318,17],{},[45,320,321,322,65],{},"Choose a folder and file name, then click ",[15,323,118],{},[84,325,327],{"id":326},"outlook-limitations","Outlook limitations",[42,329,330,333,342],{},[45,331,332],{},"Menu names move between versions, so treat the labels above as a starting point rather than a guarantee.",[45,334,335,338,339,341],{},[15,336,337],{},"Save As"," does not necessarily list PDF. Printing to ",[15,340,25],{}," is the dependable option on Windows.",[45,343,344],{},"Saving messages one at a time is fine for a handful of emails. For hundreds of messages, export them into a supported email-file format such as EML first, then use a batch conversion workflow.",[79,346,348],{"id":347},"save-an-apple-mail-email-as-a-pdf","Save an Apple Mail Email as a PDF",[84,350,352],{"id":351},"export-as-pdf-on-mac","Export as PDF on Mac",[89,354,355,362,365,370,375],{},[45,356,357,358,361],{},"Open ",[15,359,360],{},"Mail"," on your Mac.",[45,363,364],{},"Select a message, several messages, or a conversation.",[45,366,102,367,369],{},[15,368,305],{}," from the menu bar.",[45,371,219,372,65],{},[15,373,374],{},"Export as PDF",[45,376,377],{},"Choose a file name and location, then save.",[121,379,123,380,123,384],{},[125,381],{"src":382,"width":128,"height":147,"loading":130,"decoding":131,"alt":383},"\u002Fblog\u002Femail-to-pdf\u002Fapple-mail-export-as-pdf.webp","Apple Mail File menu with Export as PDF highlighted",[134,385,386,387,65],{},"Apple Mail on macOS: select the message, then choose ",[15,388,389],{},"File → Export as PDF",[11,391,392],{},"If you select more than one message, open the resulting PDF before you send it anywhere — depending on the selection it contains more than one email.",[84,394,396],{"id":395},"alternative-method-the-print-dialog","Alternative method: the print dialog",[11,398,399,400,402],{},"Some macOS versions do not show ",[15,401,374],{},". In that case use the system print dialog:",[89,404,405,408,413,420],{},[45,406,407],{},"Select the message.",[45,409,102,410,65],{},[15,411,412],{},"File → Print",[45,414,415,416,419],{},"Open the ",[15,417,418],{},"PDF"," menu in the print dialog.",[45,421,219,422,65],{},[15,423,21],{},[84,425,427],{"id":426},"when-to-save-the-raw-message-instead","When to save the raw message instead",[11,429,430,431,433,434,437],{},"To keep the original message rather than a rendered document, use Mail's file-saving options or drag the message to a folder or the desktop. Depending on the method and macOS version, Mail may save it as an ",[31,432,33],{}," file, which you can later ",[61,435,436],{"href":63},"convert to PDF"," without opening a mail client.",[11,439,440],{},"As a rule of thumb: save the message as an EML file when you need the original email structure for later processing; use a PDF when you mainly need a shareable, readable document.",[79,442,444],{"id":443},"convert-an-eml-file-to-pdf","Convert an EML File to PDF",[11,446,447,448,450],{},"An ",[31,449,33],{}," file is a saved email message that can contain headers, text, HTML content, inline images and attachments. You can open one in a mail client and print it, but converting it directly is usually faster — especially when you have more than one message.",[11,452,415,453,456],{},[61,454,455],{"href":63},"EML to PDF converter"," and the conversion runs in your browser: the MIME structure is parsed on your device, the PDF is laid out and written there, and the file is not uploaded as part of this conversion.",[11,458,459],{},"One thing to expect before you start: the result is a document rendering of the email, not a pixel-perfect copy of Gmail, Outlook or Apple Mail. Structure and emphasis survive; the original web design usually does not.",[84,461,463],{"id":462},"convert-one-eml-file","Convert one EML file",[89,465,466,471,477,508,511],{},[45,467,415,468,65],{},[61,469,470],{"href":63},"EML to PDF tool",[45,472,473,474,476],{},"Drag in or select your ",[31,475,33],{}," file.",[45,478,479,480,483,484,483,487,483,490,493,494,483,497,483,500,503,504,507],{},"Set the output options you need: ",[15,481,482],{},"Page size",", ",[15,485,486],{},"Orientation",[15,488,489],{},"Font size (pt)",[15,491,492],{},"Margin (pt)",", and the ",[15,495,496],{},"Include email headers",[15,498,499],{},"Include attachment list",[15,501,502],{},"Include inline images"," and ",[15,505,506],{},"Include image attachments (PNG\u002FJPEG)"," switches. The first three switches are on by default; image attachments are off.",[45,509,510],{},"Run the conversion.",[45,512,513],{},"Review the result and download the PDF.",[121,515,123,516,123,521],{},[125,517],{"src":518,"width":128,"height":519,"loading":130,"decoding":131,"alt":520},"\u002Fblog\u002Femail-to-pdf\u002Feml-tool-input-and-options.webp",900,"MinoPDF EML to PDF tool with several .eml files in the upload area and the output options panel visible",[134,522,523,524,526],{},"Add one or several ",[31,525,33],{}," files, set the output options, then run the conversion.",[84,528,530],{"id":529},"convert-multiple-eml-files","Convert multiple EML files",[89,532,533,539,541],{},[45,534,535,536,538],{},"Select several ",[31,537,33],{}," files at once — exported from Gmail Takeout, Thunderbird, Apple Mail or another mail client.",[45,540,510],{},[45,542,543],{},"Download each PDF individually, or download all of them together as a ZIP archive.",[11,545,546],{},"The output rule is simple:",[548,549,555],"pre",{"className":550,"code":552,"language":553,"meta":554},[551],"language-text","one .eml file → one PDF file\nseveral .eml files → several PDF files, downloadable one by one or as a ZIP\n","text","",[31,556,552],{"__ignoreMap":554},[84,558,560],{"id":559},"what-the-pdf-contains","What the PDF contains",[11,562,563,566],{},[15,564,565],{},"Email headers."," Subject, From, To, Cc, Bcc and Date are placed at the top of the document. The subject is also written into the PDF's Title field and the sender's address into its Author field, which makes the file easier to find later.",[11,568,569,572],{},[15,570,571],{},"Message body."," Headings, paragraphs, lists, tables, quotes, links, bold text, italic text and inline code from the email's HTML are rendered as document content.",[11,574,575,578,579,582,583,586],{},[15,576,577],{},"Embedded images."," PNG and JPEG images carried inside the message — the ones referenced by ",[31,580,581],{},"cid:"," or inlined as ",[31,584,585],{},"data:"," URIs — are drawn into the PDF, so logos, inline screenshots and charts come along.",[11,588,589,592],{},[15,590,591],{},"Remote images are never fetched."," During EML conversion the renderer does not fetch remote image URLs, so externally hosted tracking pixels are not requested by this process. That is a narrower claim than \"all tracking is removed\": tracking can also happen through links and redirects. This statement covers the conversion itself, not other browser activity such as opening a link afterwards.",[11,594,595,598,599,601],{},[15,596,597],{},"Attachments."," Each attachment is listed with its name, type and size. Attachment contents stay out of the PDF unless you switch on ",[15,600,506],{},"; when you do, supported PNG and JPEG attachments are drawn in at the end of the document under their own heading. Other formats — GIF, WebP, TIFF and similar — cannot be laid into the PDF and remain listed only.",[11,603,604],{},"Listing an attachment is not the same as embedding it. If you need the original attachment files, keep the source email or download them separately.",[121,606,123,607,123,612],{},[125,608],{"src":609,"width":128,"height":610,"loading":130,"decoding":131,"alt":611},"\u002Fblog\u002Femail-to-pdf\u002Feml-output-pdf.webp",1600,"Generated PDF showing the email subject, From, To and Date headers, the message body, an embedded PNG chart and an attachment list with file name, type and size",[134,613,614],{},"The generated PDF: headers at the top, then the message body, embedded images, and the attachment list.",[79,616,618],{"id":617},"eml-conversion-limitations","EML Conversion Limitations",[42,620,621,637,643,649,655],{},[45,622,623,626,627,503,629,631,632,634,635,65],{},[15,624,625],{},"MSG files are not supported here."," ",[31,628,33],{},[31,630,36],{}," are different formats. For Outlook ",[31,633,36],{}," files use the ",[61,636,77],{"href":76},[45,638,639,642],{},[15,640,641],{},"Encrypted or password-protected messages are not supported."," The converter does not decrypt protected email content or attachments.",[45,644,645,648],{},[15,646,647],{},"No PDF\u002FA."," The output is a standard PDF, not a PDF\u002FA archival file. If a submission or compliance workflow requires PDF\u002FA conformance, use a tool built for that.",[45,650,651,654],{},[15,652,653],{},"Complex web layout is simplified."," Background images, absolute positioning, web fonts and inline styles are not reproduced; they are reduced to readable content.",[45,656,657,626,660,483,663,483,666,483,669,672],{},[15,658,659],{},"Scripts and interactive elements are skipped.",[31,661,662],{},"script",[31,664,665],{},"style",[31,667,668],{},"form",[31,670,671],{},"iframe",", embedded audio and video, and similar nodes are not carried into the PDF.",[79,674,676],{"id":675},"which-method-should-you-use","Which Method Should You Use?",[678,679,680,693],"table",{},[681,682,683],"thead",{},[684,685,686,690],"tr",{},[687,688,689],"th",{},"Your situation",[687,691,692],{},"Best method",[694,695,696,713,725,739,752,763,774,786],"tbody",{},[684,697,698,702],{},[699,700,701],"td",{},"The message is open in Gmail",[699,703,704,705,707,708,710,711],{},"Gmail → ",[15,706,17],{}," (or ",[15,709,170],{},") → ",[15,712,21],{},[684,714,715,718],{},[699,716,717],{},"The message is open in Outlook on Windows",[699,719,720,721,59,723],{},"Outlook → ",[15,722,17],{},[15,724,25],{},[684,726,727,730],{},[699,728,729],{},"The message is open in Outlook on the web",[699,731,732,735,736,738],{},[15,733,734],{},"More actions → Print",", then your browser's ",[15,737,21],{}," destination",[684,740,741,744],{},[699,742,743],{},"The message is open in Apple Mail",[699,745,746,748,749],{},[15,747,389],{},", or ",[15,750,751],{},"File → Print → Save as PDF",[684,753,754,758],{},[699,755,55,756,58],{},[31,757,33],{},[699,759,760],{},[61,761,762],{"href":63},"EML to PDF",[684,764,765,771],{},[699,766,767,768,770],{},"You have many ",[31,769,33],{}," files",[699,772,773],{},"Batch EML to PDF, then download individually or as a ZIP",[684,775,776,781],{},[699,777,778,779,58],{},"You have an ",[31,780,36],{},[699,782,783],{},[61,784,785],{"href":76},"MSG to PDF",[684,787,788,791],{},[699,789,790],{},"You need PDF\u002FA",[699,792,793],{},"A PDF\u002FA-specific conversion workflow",[11,795,796],{},"Use the mail client's own PDF option while the message is still open — it is the fastest route and costs nothing. Switch to a file converter once the email has been downloaded, or when you need to process more than a couple of messages.",[79,798,800],{"id":799},"frequently-asked-questions","Frequently Asked Questions",[84,802,804],{"id":803},"can-i-save-an-email-as-a-pdf-without-installing-software","Can I save an email as a PDF without installing software?",[11,806,807,808,810],{},"Yes. Gmail, Apple Mail and Windows all ship with a print or PDF export path, and Outlook on Windows can use the built-in ",[15,809,25],{}," printer.",[84,812,814],{"id":813},"can-i-save-an-entire-gmail-conversation-as-one-pdf","Can I save an entire Gmail conversation as one PDF?",[11,816,817,818,820],{},"Yes. Open the conversation and choose ",[15,819,170],{}," instead of printing only the current message.",[84,822,824],{"id":823},"does-eml-to-pdf-keep-the-subject-and-sender","Does EML to PDF keep the subject and sender?",[11,826,827],{},"Yes. Subject, From, To, Cc, Bcc and Date are placed at the top of the document, and the subject and sender's address are written into the PDF's Title and Author fields.",[84,829,831],{"id":830},"are-images-in-the-email-included","Are images in the email included?",[11,833,834,835,582,837,839],{},"PNG and JPEG images embedded in the message — referenced by ",[31,836,581],{},[31,838,585],{}," URIs — are drawn into the PDF.",[84,841,843],{"id":842},"does-the-converter-download-remote-images","Does the converter download remote images?",[11,845,846],{},"No. Remote image URLs are not fetched during EML conversion, which means externally hosted tracking pixels are not requested by this process.",[84,848,850],{"id":849},"are-attachments-embedded-in-the-pdf","Are attachments embedded in the PDF?",[11,852,853,854,856],{},"Not by default. Each attachment is listed with its name, type and size. PNG and JPEG image attachments are drawn in only when you switch on ",[15,855,506],{},"; other formats stay listed only.",[84,858,860],{"id":859},"can-i-convert-a-msg-file-with-the-eml-tool","Can I convert a MSG file with the EML tool?",[11,862,863,864,866,867,869,870,872],{},"No. The EML page reads ",[31,865,33],{}," files only. Use the ",[61,868,77],{"href":76}," for ",[31,871,36],{}," files.",[84,874,876],{"id":875},"can-i-convert-several-eml-files-at-once","Can I convert several EML files at once?",[11,878,879,880,882],{},"Yes. Each ",[31,881,33],{}," file becomes its own PDF, and you can download them one by one or all together as a ZIP archive.",[84,884,886],{"id":885},"does-the-tool-produce-pdfa","Does the tool produce PDF\u002FA?",[11,888,889],{},"No. It produces a standard PDF. If your archive or submission requires PDF\u002FA, you need a converter that targets that standard.",[84,891,893],{"id":892},"is-my-email-uploaded-anywhere","Is my email uploaded anywhere?",[11,895,896],{},"No. The EML file is parsed and rendered locally in your browser, and the file is not uploaded as part of this conversion. Check the processing notice shown on the tool before converting sensitive email.",[79,898,900],{"id":899},"related-tools","Related Tools",[42,902,903,908,915],{},[45,904,905,907],{},[61,906,762],{"href":63}," — one PDF per email, or all of them as a ZIP.",[45,909,910,912,913,872],{},[61,911,785],{"href":76}," — the counterpart tool for Outlook ",[31,914,36],{},[45,916,917,921],{},[61,918,920],{"href":919},"\u002Ftools\u002Fconvert\u002Ftxt-to-pdf","TXT to PDF"," — turn pasted or uploaded plain text into a clean, selectable PDF.",{"title":554,"searchDepth":923,"depth":923,"links":924},2,[925,931,937,942,947,948,949,961],{"id":81,"depth":923,"text":82,"children":926},[927,929,930],{"id":86,"depth":928,"text":87},3,{"id":159,"depth":928,"text":160},{"id":192,"depth":928,"text":193},{"id":199,"depth":923,"text":200,"children":932},[933,934,935,936],{"id":210,"depth":928,"text":211},{"id":265,"depth":928,"text":266},{"id":295,"depth":928,"text":296},{"id":326,"depth":928,"text":327},{"id":347,"depth":923,"text":348,"children":938},[939,940,941],{"id":351,"depth":928,"text":352},{"id":395,"depth":928,"text":396},{"id":426,"depth":928,"text":427},{"id":443,"depth":923,"text":444,"children":943},[944,945,946],{"id":462,"depth":928,"text":463},{"id":529,"depth":928,"text":530},{"id":559,"depth":928,"text":560},{"id":617,"depth":923,"text":618},{"id":675,"depth":923,"text":676},{"id":799,"depth":923,"text":800,"children":950},[951,952,953,954,955,956,957,958,959,960],{"id":803,"depth":928,"text":804},{"id":813,"depth":928,"text":814},{"id":823,"depth":928,"text":824},{"id":830,"depth":928,"text":831},{"id":842,"depth":928,"text":843},{"id":849,"depth":928,"text":850},{"id":859,"depth":928,"text":860},{"id":875,"depth":928,"text":876},{"id":885,"depth":928,"text":886},{"id":892,"depth":928,"text":893},{"id":899,"depth":923,"text":900},"tutorials","2026-09-30T00:00:00.000Z","Save an email as a PDF from Gmail, Outlook on Windows, Outlook on the web or Apple Mail. Already have an EML file? Convert one or many to PDF in your browser.","md","How to Save an Email as a PDF","\u002Fblog\u002Femail-to-pdf\u002Femail-to-pdf-cover.svg",[969],"en",{},true,"\u002Fen\u002Fblog\u002Femail-to-pdf",{"slug":974,"text":975,"btn":976},"eml-to-pdf","Already have an .eml file? Convert it to a PDF in your browser — no upload, no sign-up.","Open EML to PDF",{"title":5,"description":964},"en\u002Fblog\u002Femail-to-pdf",[980,762,785,981,982,983],"Email to PDF","Gmail","Outlook","Apple Mail","rTFvaeO2ip7U23GeM5X36PeS03gHRrm0pBVkAVSQ_qE",[986,989],{"path":987,"title":988},"\u002Fen\u002Fblog\u002Fwhy-is-my-pdf-file-so-large","Why Is My PDF File So Large? The Real Causes — and How to Shrink It",null,1793952074457]